RENTAL GUIDELINES FOR MULTI-PURPOSE ROOM AND KITCHEN

May 2007

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1. RENTAL FEES
1. Non-Parishioners
1. Deposit Fee $500
2. Gym only $75/hour (max $700)
3. Gym and Kitchen $100/hour (max $750)
4. Use of Round Tables and Maroon Chairs $250
5. Set-up/Tear-down of Tables and Chairs (optional)
   ***To be paid to Dave Deller directly
   50 Chairs or less $50
   100-125 chairs $75
   150 chairs or more $100
6. Janitorial (optional)—To be paid to Bill or Dave directly $150-$300
2. Registered Parishioners
1. Deposit Fee $250
2. Gym only $50/hour (max $400)
3. Gym and Kitchen $75/hour (max $500)
4. Use of Round Tables and Maroon Chairs $250
5. Set-up/Tear-down of Tables and Chairs (optional)
6. ***To be paid to Dave Deller directly
   50 Chairs or less $50
   100-125 chairs $75
   150 chairs or more $100
7. Janitorial (optional)—To be paid to Bill or Dave directly $150-$300
   
2. SCHOOL BUILDING
1. No one is permitted access to the school building on weekdays until after 3:00 PM.
2. An access card and dog-down key must be picked up at the parish office in the church building on the day of the event (or the Friday before the event if it is on a weekend), and returned to the same office on the next business day. Parish office hours are 8:00 AM-4:00 PM, Monday-Friday. There will be no other pick-up times available.
3. Do NOT use the back door to the kitchen as an event entrance. Use the main entrance of the school to enter.
4. DEPOSIT FEE: The deposit fee will be non-refundable if any of the following occur:
1. Failure to return the access card and dog-down key on the next business day;
2. Failure to clean up after your event according to the instructions below;
3. Damages are incurred by you or a guest of your event.
5. ALCOHOL:
1. Function where admission tickets are sold for entrance:
1. You must get a permit.
2. You must notify the police 48 hours in advance.
3. Serving laws of Pennsylvania must be observed.
4. If you hire a professional caterer/bartender for your event then they are responsible for numbers 1, 2 & 3 above. They must provide a copy of the permit to the parish.
2. Function where no admission tickets are sold for entrance:
1. If alcoholic beverages are purchased by the glass then all of the above applies.
2. If alcoholic beverages are free, no permit is needed, police do not need to be notified, but the serving laws of Pennsylvania must be observed.
6. INSURANCE: Any non-parish organization or individual renting the Multi-Purpose Room and kitchen must provide the parish with a Certificate of Insurance indicating a minimum limit of liability in the amount of $500,000.00. The general exception to this policy may arise if the parish permits not-for-profit service organizations to use its facilities
   
3. MULTI-PURPOSE ROOM GUIDELINES
1. TABLES/CHAIRS: The use of six-foot rectangular tables and metal chairs is included in the room rental fee. The parish also owns a total of 25 round tables and 200 maroon folding chairs available for your use for an additional fee of $250 per event. Each round table comfortably seats eight people. You are responsible for setting up and tearing down all tables and chairs and returning them to their proper storage area. If you prefer, you can hire Dave Deller (phone: 717-840-4247) for an additional fee (see previous page) to set up and tear down the tables and chairs for you.
2. ADDITIONAL TABLES/CHAIRS: The maximum capacity for the gymnasium according to fire regulations is 500 people. If you need additional round tables or chairs, you will need to make arrangements to rent them elsewhere. Delivery and pick-up of any rental tables/chairs must be made from OUTSIDE of the building by the Kingston Road entrances. You will be liable for any damages or losses of any such rentals while they are on school premises.
3. CLEAN-UP: You are responsible for performing the following clean-up after your event:
1. Clean and tear down all tables and chairs and return them to their proper storage area;
2. Remove ALL trash from the multi-purpose room and restrooms;
3. Sweep the floor.
4. Outside the building, pick up trash and cigarette butts.
4. Janitorial services may be provided for an additional fee (see previous page). Please contact Bill Collins (phone: 717-741-3527) or Dave Deller (phone: 717-840-4247) to make these arrangements directly.
   
4. KITCHEN GUIDELINES
1. Any event not sponsored by St. Joseph Parish may make use of the kitchen for catering services only. No kitchen equipment (ovens, stoves, steam tables, dishwasher, etc.) is to be used. All food to be served must be prepared elsewhere. If your event is during the school year and requires the use of the refrigerator or freezer, you must contact Cathy Mitchell, Food Director (phone: 717-755-1797, 7:30 AM-1:30 PM Mon.-Fri.) to verify space availability.
2. Any other questions or concerns regarding the use of the kitchen during the school year should be directed to Cathy Mitchell, Food Director (phone: 717-755-1797, 7:30 AM-1:30 PM Mon.-Fri.)
3. CLEAN-UP: You are responsible for performing the following clean-up after your event:
1. Wipe ALL counter tops.
2. Clean food debris out of the sinks.
3. Sweep and mop the floor.
4. Take out all trash, including all recyclable items, and put it in the appropriate dumpster.
5. Make sure all electrical equipment is turned off.
6. Leave the kitchen in a CLEAN and ORDERLY CONDITION.
4. Janitorial services may be provided for an additional fee (see previous page). Please contact Bill Collins (phone: 717-741-3527) or Dave Deller (phone: 717-840-4247) to make these arrangements directly.

BINKY THEODORE, Facilities Coordinator 717-755-7503

DAVE DELLER , Tables/Chairs 717-840-4247

BILL COLLINS , Janitorial 717-741-3527

CATHY MITCHELL, Food Director 717-755-1797

1. Confirm availability of the Multi-Purpose Room/Kitchen by contacting Binky Theodore, Facilities Coordinator, 717-755-7503 8:00 AM-4:00 PM Mon.-Fri, or email Theodore@sjy.org.
2. Arrange for set-up/tear-down of tables and chairs (optional) by calling Dave Deller at 717-840-4247.
3. Arrange for janitorial service (optional) by calling either Bill Collins at 717-741-3527, or Dave Deller at 717-840-4247.
4. Check availability of refrigerator/freezer space, if applicable, by calling Cathy Mitchell, Food Director, at 717-755-1797, 7:30 AM-1:30 PM Mon.-Fri.
5. Complete the enclosed application and return it, along with the deposit fee (made payable to St. Joseph Church), to Binky Theodore, Facilities Coordinator, St. Joseph Church 2935 Kingston Road, York, PA 17402. Your event will not be officially scheduled until your application has been approved and your deposit fee has been received.
6. Submit the total Rental Fee (payable to St. Joseph Church) at least two weeks prior to your event to Binky Theodore (at address above).
7. Pick up the access card and dog-down key from Binky Theodore in the Church Office the day of the event (or the Friday before the event if it is on a weekend. Office hours are 8:00 AM-4:00 PM, Mon.-Fri.

1. Be sure to complete all clean-up responsibilities, as listed on the previous page.
2. Clean and tear down all tables and chairs and return them to their proper storage area.
3. Be sure to un-dog-down the front doors, turn out the lights, and make sure the building is secure.
4. Return the access card and dog-down key to Binky Theodore in the Church Office the first business day following your event.
5. Your deposit fee will be returned to you by mail within the week following your event, provided that all agreements have been met (as stated in the Rental Guidelines for Multi-Purpose Room and Kitchen).

Rental Application