Rental Guidelines For Church Building Meeting Space

Church Building Facilities

 

Conference Room

  • Capacity: 12 people
  • Location: Last door in the hallway on the left, before the meeting rooms
  • Accommodations
    • 1 large conference table
    • 12 cushioned chairs with wheels
    • Multimedia Smart-lite Technology including a ceiling-mounted projector, speakers, dual laptop/mobile device hook-up, DVD/VHS player
    • Free public Wi-fi

St. Francis Meeting Room

  • Capacity: 30 people
  • Location: Meeting Room on the left
  • Accommodations:
    • 5 round tables (59 inches in diameter)
    • Cushioned chairs (with additional folding chairs available in the hallway)
    • Collapsible wall to join adjacent St. Clare Meeting Room
    • 4. Multimedia Smart Technology including a ceiling-mounted projector, speakers, Desktop Computer (for those with SJY user account), laptop/mobile device hook-up, DVD/VHS player
    • Free public Wi-fi

St. Clare Meeting Room

  • Capacity: 30 people
  • Location: Meeting Room in the middle (also used as the Lending Library)
  • Accommodations:
    • 5 round tables (59 inches in diameter)
    • Metal folding chairs (with additional folding chairs available in the hallway)
    • Collapsible wall to join adjacent St. Francis Meeting Room
    • Multimedia Smart-lite Technology including a ceiling-mounted projector, speakers, dual laptop/mobile device hook-up, DVD/VHS player
    • Free public Wi-fi

St. Pio Meeting Room

  • Capacity: 30 people
  • Location: Meeting Room on the right (also used as the Nursery)
  • Accommodations:
    • 6 rectangular tables (5 are 8 feet long, 1 is 6 feet long)
    • Cushioned chairs (with additional folding chairs available in the hallway)
    • Multimedia Smart Technology including a ceiling-mounted projector, speakers, Desktop Computer (for those with SJY user account), laptop/mobile device hook-up, DVD/VHS player
    • Free public Wi-fi

Narthex

  • Location: just inside the front, Kingston Road, entrance; just outside the church sanctuary
  • Accommodations: upholstered couches and chairs
    • Mobile television cart with DVD/VHS player available

Chapel

  • Capacity: 60 people
  • Location: Daily Mass Chapel down the west hallway (to the right from the parking lot doors)
  • Accommodations
    • individual interlocking cushioned chairs
    • Mobile television cart with DVD/VHS player available
    • Free public Wi-fi

Church

  • Capacity: 900 people
  • Location: main sanctuary; AKA “the big church”, in the center of the church building
  • Accommodations:
    • Wooden pews with cushioned kneelers
    • Holy Water and Baptismal Font (with adult submersion capabilities)
    • Mobile television cart with DVD/VHS player available
    • iPod hook-up to sound system
    • CD player hook-up to sound system

 

Rental Fees

  • The rental fee for each Meeting Room (St. Francis, St. Clare and St. Pio) is $50. If the collapsible wall between St. Francis and St. Clare Meeting Rooms is to be open to join the two rooms, the rental fee is $100 ($50 for each room).
  • One refundable deposit fee of $50 is required for the entire space being rented. Please submit a separate check for the deposit. If your deposit is refunded, the original check will be sent back to you. The deposit fee will be non-refundable if any of the following occur:
    • Failure to clean up after your event according to the instructions below;
    • Damages are incurred by you or a guest of your event.
  • Your deposit fee will be returned to you by mail within the week following your event, provided that all agreements have been met (as stated in the Rental Guidelines for Church Meeting Space).
  • Any rental fee of the Chapel or Church will be at the discretion of the Pastor.

 

Church Building

  • The main lobby doors of the church building (from the parking lot, to the rear of the building) are unlocked daily around 6:30 AM and are locked at 8:30 PM Sunday-Friday and after 5:00 PM Mass on Saturday.
    • All other doors of the building are to be closed, locked, and un-used except in case of emergency. All trips and deliveries in and out of the building are to be made through the main lobby doors (from the parking lot, to the rear of the building).
    • There are no locks on the interior doors of the Meeting Rooms (St. Francis, St. Clare, St. Pio).
  • Meetings/events are permitted in the building, upon approval, from 8:00 AM-10:00 PM. No meeting or event is permitted in the church building on Saturday evening unless specifically authorized by the Pastor.
  • No alcohol is permitted to be served in the church building.

 

Technology and Audio/Visual Needs

  • If you require a projector and/or computer for your event, please notify the Facilities Coordinator at the time of rental reservation. The Facilities Coordinator will contact the Information Technology Department to begin the arrangements
  • Available equipment includes:
    • Multimedia Smart Technology (for more information, go to http://itkb.sjy.org/?p=1177)
      • a ceiling-mounted projector; speakers; DVD/VHS player
      • desktop computer (for those with SJY user account)
      • laptop/mobile device hook-up
    • Multimedia Smart-lite Technology (for more information, go to  http://itkb.sjy.org/?p=1177 )
      • a ceiling-mounted projector; speakers; DVD/VHS player
      • dual laptop/mobile device hook-up
      • DVD/VHS player
    • Free public Wi-Fi (SJYFi) in select areas of the campus (for more information, go to http://itkb.sjy.org/?p=133)
    • Mobile television cart with DVD/VHS player
    • Projector only (you provide the computer, VHS/DVD, etc.)

 

Clean-up

  • You are responsible for performing the following clean-up after your event:
    • Remove all debris from all tables and chairs.
    • Wipe down each table with supplies from the kitchenette area or maintenance closet in the hallway by the restrooms.
    • Return any/all folding chairs to the rack in the hallway, if applicable.
    • Vacuum the floor with the vacuum located in the maintenance closet in the hallway by the restrooms.
    • All window blinds should be lowered about 1/3 of the way, and should look even around the room.
    • Arrange all tables and chairs according to the diagram posted on the back of each Meeting Room door.
    • Remove all trash and either take it home with you, or throw it in the dumpster in the parking lot by the friary (at the opposite end of the building).
  • Collapsible Wall between St. Francis and St. Clare Meeting Rooms
    • Please call the Parish Office on the day of your meeting/event (or Friday, if your meeting/event is scheduled for the weekend) to request that the wall be opened for you.
    • A member of the church building staff, or experienced member of the parish will close the wall after your event. Please do not attempt to close it on your own, as it is very easy to get off-track, and very difficult to get back on-track.
    • Failure to follow these instructions may result in a forfeiture of your deposit.
  • Thermostat—Heating/Air Conditioning
    • All thermostats are controlled by a regulated and scheduled program to protect the parish from unnecessary energy costs.
    • When you enter the room, you may change the pre-programmed un-occupied temperature to the pre-programmed “temporary occupied” temperature.
    • It is then your responsibility to reset the thermostat to “run program” or “un-occupied” upon leaving the room. Failure to do this may result in a forfeiture of your deposit.

 

Click here to download the Facility Reservation Request form.  Click here to download the Adult Hold Harmless/Indemnity Agreement

 

 

•  St. Joseph Parish, York  •  2935 Kingston Road  •  York, Pennsylvania  •  17402  • 

•  Phone: (717) 755-7503  •  Fax: (717) 757-1900  •  SJC@sjy.org •

Part of the Roman Catholic Diocese of Harrisburg