Rental Fees
| Non-Parishioners |
Fee |
| Deposit Fee |
$500 |
| Gym Only |
$75/hour (max $700) |
| Gym and Kitchen |
$100/hour (max $750) |
| Use of Round Tables and Maroon Chairs |
$250 |
|
Set-up/Tear Down of Tables and Chairs (optional)
***To be paid directly to the individual hired.
|
Up to 100 chairs - $75
101-200 chairs - $150
201-300 chairs - $225
over 300 chairs - additional $25 per 50 chairs
|
| Janitorial (optional)—To be paid to maintenance directly |
$150 - $300 |
| Parishioners |
Fee |
| Deposit Fee |
$250 |
| Gym Only |
$50/hour (max $400) |
| Gym and Kitchen |
$75/hour (max $500) |
| Use of Round Tables and Maroon Chairs |
$250 |
|
Set-up/Tear Down of Tables and Chairs (optional)
***To be paid directly to the individual hired.
|
Up to 100 chairs - $75
101-200 chairs - $150
201-300 chairs - $225
over 300 chairs - additional $25 per 50 chairs
|
| Janitorial (optional)—To be paid to maintenance directly |
$150 - $300 |
School Building
- No one is permitted access to the school building on weekdays until after 3:00 PM.
- An access card and dog-down key must be picked up at the parish office in the church building on the day of the event (or the Friday before the event if it is on a weekend), and returned to the same office on the next business day. Parish office hours are 8:00 AM-4:00 PM, Monday-Friday. There will be no other pick-up times available.
- Do NOT use the back door to the kitchen as an event entrance. Use the main entrance of the school to enter.
- DEPOSIT FEE: Please submit a separate check for the deposit fee. If your deposit is refunded, your original check will be mailed back to you. The deposit fee will be non-refundable if any of the following occur:
- Failure to return the access card and dog-down key on the next business day;
- Failure to clean up after your event according to the instructions below;
- Damages incurred by you or a guest of your event.
- ALCOHOL:
- Function where admission tickets are sold for entrance:
- You must get a permit.
- You must notify the police 48 hours in advance.
- Serving laws of Pennsylvania must be observed.
- If you hire a professional caterer/bartender for your event then they are responsible for numbers the above mentioned policies. They must provide a copy of the permit to the Parish.
- Function where no admission tickets are sold for entrance:
- If alcoholic beverages are purchased by the glass then all of the above applies.
- If alcoholic beverages are free, no permit is needed, police do not need to be notified, but the serving laws of Pennsylvania must be observed.
- INSURANCE: Any non-parish organization or individual renting the Multi-Purpose Room and Kitchen must provide the parish with a Certificate of Insurance indicating a minimum limit of liability in the amount of $500,000.00. The general exception to this policy may arise if the parish permits not-for-profit service organizations to use its facilities.
Multi-Purpose Room Guidelines
- WALK-THROUGH: You must meet with the School Administrative Manager, prior to your event for a walk-through of the building and specific clean-up instruction. This meeting must be scheduled in advance by calling the School Administrative Manager during business hours.
- JANITORIAL SERVICES: Janitorial services may be provided for an additional fee (see above). Please contact a custodian directly for these arrangements.
- TABLES/CHAIRS: The use of six-foot rectangular tables and metal chairs is included in the room rental fee. The parish also owns a total of 25 round tables and 200 maroon folding chairs available for your use for an additional fee of $250 per event. Each round table comfortably seats eight people. You are responsible for setting up and tearing down all tables and chairs and returning them to their proper storage area. If you prefer, you can hire Ray Newland for an additional fee to set up and tear down the tables and chairs for you.
- ADDITIONAL TABLES/CHAIRS: The maximum capacity for the gymnasium according to fire regulations is 500 people. If you need additional round tables or chairs, you will need to make arrangements to rent them elsewhere. Delivery and pick-up of any rental tables/chairs must be made from OUTSIDE of the building by the Kingston Road entrances. You will be liable for any damages or losses of any such rentals while they are on school premises.
- CLEAN-UP:
- You are responsible for performing the following clean-up after your event:
- Clean and tear down all tables and chairs and return them to their proper storage area;
- Remove ALL trash from the multi-purpose room and restrooms;
- Sweep the floor.
- Outside the building, pick up trash and cigarette butts.
Audio/Visual Needs
If you require a projector and/or computer for your event, please notify the Facilities Coordinator at the time of rental reservation. You must also specify if you need these services set up for you (if you do, you will need to contact the IT Director to make arrangements). Available equipment includes:
- Projector only (you provide the computer, VHS/DVD, etc.)
- Projector with PC
- Projector with DVD/VHS player
- Screen
Kitchen Guidelines
- Any event not sponsored by St. Joseph Parish may make use of the kitchen for catering services only. No kitchen equipment (ovens, stoves, steam tables, dishwasher, etc.) is to be used. All food to be served must be prepared elsewhere. If your event is during the school year and requires the use of the refrigerator or freezer, you must contact the Cafeteria Director (7:30am-1:30pm Mon.-Fri.) to verify space availability.
- Any other questions or concerns regarding the use of the kitchen during the school year should be directed to Cafeteria Director.
- CLEAN-UP: You are responsible for performing the following clean-up after your event:
- Wipe ALL counter tops.
- Clean food debris out of the sinks.
- Sweep and mop the floor.
- Take out all trash, including all recyclable items, and put it in the appropriate dumpster.
- Make sure all electrical equipment is turned off.
- Leave the kitchen in a CLEAN and ORDERLY CONDITION.
- Janitorial services may be provided for an additional fee (see above). Please contact the custodians to make these arrangements directly.
Event Checklist
Prior to the Event
- Confirm availability of the Multi-Purpose Room/Kitchen by contacting the Facilities Coordinator.
- Complete the enclosed application and return it, along with the deposit fee (made payable to St. Joseph Church), to the Facilities Coordinator. Your event will not be officially scheduled until your application has been approved and your deposit fee has been received.
- Arrange for a walk-through of the facility with the School Administrative Manager.
- Arrange for set-up/tear-down of tables and chairs (optional) and/or janitorial service by a custodian.
- Check availability of refrigerator/freezer space, if applicable, by calling the Cafeteria Director.
- Submit the total Rental Fee (payable to St. Joseph Church) at least two weeks prior to your event to the Facilities Coordinator.
- Pick up the access card and dog-down key from the Church Office the day of the event or the Friday before the event if it is on a weekend. Office hours are 8:00 AM-4:00 PM, Mon.-Fri.
Following Your Event
- Be sure to complete all clean-up responsibilities, as listed above.
- Clean and tear down all tables and chairs and return them to their proper storage area.
- Be sure to un-dog-down the front doors, turn out the lights, and make sure the building is secure.
- Return the access card and dog-down key to the Facilities Coordinator in the Church Office the first business day following your event.
- Your deposit fee will be returned to you by mail within the week following your event, provided that all agreements have been met as stated in the Rental Guidelines for Multi-Purpose Room and Kitchen.
Click here to download the contract.