Previous Meeting Minutes

Athletic Association Meeting Minutes

September 28, 2008

Fine Arts Room – SJY School

7:00pm

Present: Jack Angelo, Ned Bauhof, Renee Dormer, John Duchek, and Katie McBrarity, Tom Brennan, Jay McKim, Mark Shelley, Chris Mesina, Jim Bartkowiak, Randy Christianson, Cheri Angelo, Cindy Laubach, Marcia Dessyn, Shawn Maloney

LYACYO Girls update

LTACYO Girls league has agreed to have multiple home games at SJY this season. John Duchek is to provide available playing dates for SJY to host some girls games.

Teams Structures:

Girls Basketball: 3^rd grade girls and 6^th grade girls teams will blend with SP & SR and play in the York Youth League – 3^rd graders will play at the B level. This allows our 3^rd grade girls to play in an organized league rather than our coach finding games to play.

6^th graders play at the A level.

4^th & 5^th graders will have two equal teams (8 or 9 players on each team) playing in the LYACYO. Two equal teams will be created based on coaches input following open gym scheduled for October.

Boys Basketball:

3^rd & 4^th grades - Create 2 equal 3^rd-grade teams to play in the Lancaster York Area Catholic Youth Organization (LYACYO) 8 players on one team, 7 on the other team. Move two 3^rd grade boys to play on the 4^th grade team. We will have 2 teams of 4^th graders (8 players on one team, 7 on the other team) in the LYACYO.

5^th & 6^th grades – Create 1 JV team with 8 players. Create 2 equal Intermediate II teams with 9 players each, in LYACYO.

Skill evaluations for the 3^rd and 4^th grades will be Sunday10/5 from 6 – 7pm in the Brennan Box. Skill evaluations for the 5^th and 6^th grades will be Sunday10/5 from 7 – 9pm in the Brennan Box. Coaches may contact Ned Bauhof (email below) to help with the evaluations.

Cheerleading:

There are enough to have 2 teams this year. Head Coach Amy Kurtz will determine how best to divide the teams. Practices will be held Tuesday immediately after school.

Gym Practice Time Selection:

Oldest to youngest team coaches select their first time slot. Go back through and select 2^nd time slot until everyone gets at least 2 practices. The SR 6^th grade girls’ team will need one slot per week for practice. Selection meeting is Thursday, October 9^th, 6:30pm in the Fine Arts Room of the school.

Electronic Scheduling:

All scheduling of AA reserved gym time will go through Tom Brennan. Tom will be the keeper. He will email weekly the scheduled times that teams are scheduled, any open times available, and any times that AA does not have use of the gym.

 

Other:

Renee Dormer (AA Secretary) and Katie McBrairty (AA Treasurer) will be the new signers on the AA checking account. This will be coordinated with Sam Reichart (most recent AA Treasurer)

Cheri Angelo has agreed to be the Concession Coordinator and the Spring Fling Coordinator. Thanks Cheri!

Reminders:

Youth Protection – the Diocese has moved to an online training process which all volunteers are required to complete annually. The training and assessment takes approximately 45 minutes to complete online. Once you receive your email indicating you have successfully completed the course, you are required to forward that email to a SJY in-house address for tracking purposes. Please see instructions and the proper diocesan link at http://www.sjy.org/School/Downloads/index.htm. Be sure select Click Here for Directions before Click Here to go to the website under Creating a Safe Environment.

Criminal Background Checks - If you plan to coach this year within our AA, you MUST have a Department of Welfare Criminal Record Check Certificate. This is required by the Commonwealth of Pennsylvania and the Diocese of Harrisburg. Once you have this certificate, you must present it to our Administrative Manager at the School, Mrs. Carrol Grenier. At any time, the diocese could audit our records to be sure that we are in accordance of this requirement. If you do not have a copy of this certificate, this link will provide you with directions and forms to complete the process http://www.sjy.org/School/Downloads/index.htm and select Diocesan Procedures for Obtaining Criminal Records Check Forms for Criminal Background Checks, Diocesan Disclosure Form & PA Child Abuse History Clearance Form If you have any questions, please contact Mrs. Grenier at grenier@sjy.org

Coaches Mandatory Meeting Date – if you are a 2^nd year basketball coach and have not attended this Diocesan session, you must attend this year. If you are a 1^st year basketball coach, you are encouraged to attend. The session has been positively received by our current and previous AA coaches. Meeting will be Sunday, November 2 from 11:30am – 5pm at the Cardinal Keeler Center, Harrisburg. Please contact Jack Angelo 891-3190 if you will be attending. Each person needs to complete a registration form prior to the meeting.

Next Meeting: Thursday October 9 at 6:30pm in the Fine Arts Room of the school.

Notes taken by Renee Dormer. Minutes submitted by Beth Brennan.

Athletic Association Board

President – Ned Bauhof - nbauhof@pdcinc.us 

Vice President – John Duchek - duchekfamily@comcast.net

Treasurer – Katie McBriarity - kmcbrairty@bulovatech.com

Co-Secretary – Renee Dormer – dormer@sjy.org

Co-Secretary – Beth Brennan – brennan@sjy.org

Athletic Director - Jack Angelo - 891-3190

 

 

St. Joseph Athletic Association – Meeting Minutes

January 27, 2008

St. Francis Meeting Room

6:30pm

Present: Jack Angelo, Ned Bauhof, Beth Brennan, Marcia Desseyn, Gina Dougherty, John Duchek, Vince Fiorenza, Kris Keffer, Cindy Laubach, Christopher Messina, Greg Pawlikowski, Father Louis, Mark Shelley, and Bill Walker.

Meeting called to order at 6:42pm

Opening Prayer – John Duchek

Treasurer’s Report – not available

Code of Conduct and Communication with complaints – reminder that all families were issued a hard copy and electronic copy of our AA Code of Conduct at the beginning of the 2007-2008 season. Please bring complaints through our Athletic Association so that we may first work "in house" to obtain a resolution. Much easier to bring any issues to the diocese when we have a unified message or concern to bring forward. Beth will get the Code of Conduct listed on our webpage.

End of season Banquet planning: Ned stated that parents have approached him over the course of the year that the sports banquets are difficult to sit through for two primary reasons: too long and cannot hear people at the microphone. Suggestions were made to:

• Offer brief highlights of the teams by the coaches, and then still have individual parties.
• Offer kid-friendly food so not to waste as much. Spaghetti or pizza.
• Recognize the children differently. Maybe bring younger teams up in a group and not speak individually about each player. Allow coaches of 6th, 7^th & 8^th graders to speak a little longer since this may be the last time these athletes play in our SJY program.
• Change sequence – recognition first, the have dinner.
• Hold recognition in the church, then have dinner in the gym.

After much discussion, it was decided that we hold the banquet, recognition first, then dinner. Ned will do the presentations. John motioned, Ned 2^nd.

Beth will ask coaches for one person from their team to help plan, implement and clean-up for the banquet. Banquet will be Saturday evening April 5^th with setup on Friday April 4^th.

Girls League: As of January 15 SJY removed their 4^th, 5^th and 6^th grade girls from the Girls Lancaster League (LL) CYO. There has been a history of unsportsmanlike conduct from some of the adults in the league. The second weekend in January was the culmination of behavior that our AA does not find acceptable for our children to participate. After much discernment, our AA decided to remove the two teams that we had in the league – Novice and Intermediate.

Ned will follow-up with the president of the Girls Lancaster League CYO, Paul DeAngelis. Ned would like to address a few issues that were not allowed to be addressed at meetings held with the Girls Lancaster League. We want to have closure to SJY partial season.

We have not encountered the same type of issues with the Boys Lancaster League CYO, so our boys’ teams will continue to play in that league.

John Duchek has made many contacts with teams and leagues in the area to have games for both teams for the remainder of the season. People in the parish have been very supportive of the decision of the AA and the assistance to help make the rest of the season viable for the players.

John provided options for 2008-2009 season: 1) Return to the Lancaster League – John is opposed to this option as it is not fruitful for SJY 2) Join York Youth League – possible opportunities there – John and Ned will speak with YLL contacts 3) Harrisburg CYO – need to consider the logistics, but the play should be as good as in LL 4) EYC League – getting in is easy, but level of play may not be as strong 5) Resurrect York Deanery CYO 6) Look at the Adams County CYO (may not have 3^rd grade though)

Jack highlighted that players/teams must participate in a CYO League in order to be a member. Fr. Louis recommended that Ned or John speak with Bob Savitsky, Diocesan CYO Director, first before making other contacts.

Gym time: AA needs to release the times that we no longer need the gym so other parishioners may make use of the gym. Bill Walker is finished with the gym this year. Randy Christinason will be finished as of 2/11. Cindy Laubach will be finished 2/2. Beth reviewed the currently reserved times through June with the group. There are many dates that we are releasing. Greg is the final keeper of the schedule. Beth will report released dates and times to Binky.

Other items:

T-ball, Coach Pitch, UP Baseball and UP Softball signups will be Sunday Feb 10 from 11am – 1pm. Mark Shelley with Chad Tanner are organizing signups. Mark is the current Spring Sports T-ball Coach Pitch Coordinator for the teams, but he is looking to step down from this role. Mark offered to guide new coordinator.

Mark also informed the group that they have a commitment for a batting cage with a temporary net cage. The thought is to put it in near the soccer fields. It does baseball and softball pitching. Size is 60’ x 12’. Greg also schedules the soccer fields for UP. Greg believes that there is room down by the larger soccer field. Mark will speak with Pat Byrnes and Lou Pioli to get final approval.

Mark also asked Greg about having t-ball at SJS, making use of the soccer fields rather than paying to use Rudy Park. Greg thinks that it is a possibility. A portable backstop may need to be purchased in order to hold coach pitch at SJS. Mark and Greg will look into this. Bill Walker suggested that for levels higher than t-ball, that Emigsville Park in Manchester Township may be available.

Mark informed the group that the fee is still $25 per player. This only covers the cost of hats and t-shirts, for the most part. May need to raise the cost, but maybe AA could pay for the cost of the fields that need to be rented.

Spirit Day at SJS: During Catholic Schools Week the children are allowed to dress-down wearing their school colors. Majority of coaches agreed that players are allowed to wear their basketball jerseys or cheerleading tops for the day.

Individual Player Trophies: Ned would like to present individual trophies to his players to highlight their strengths during this season. Since our AA does not typically give out trophies, Ned wants to make sure that other AA coaches are ok with him doing this. The majority at the meeting said it is fine. Ned will be sure to indicate that these trophies are from him and not our AA. Bill Walker gave basketballs to each player on his team.

Next Meeting: Thursday March 6 at 6:30pm

Closing Prayer – Fr. Louis

Meeting adjourned at 8:12pm

Respectfully submitted by Beth Brennan, Secretary