Church Meeting Space

Meeting Spaces

• St. Francis Meeting Room:  6 round tables (59 inches in diameter) seat 36 people.  Multimedia Smart Technology including a ceiling-mounted projector, speakers, Desktop Computer with internet access, laptop/mobile device hook-up, DVD/VHS player.  Free public Wi-fi

 

• St. Clare Meeting Room:  3 round tables (59 inches in diabmeter) seat 18 people.  Multimedia Smart-lite Technology including a ceiling-mounted projector, speakers, dual laptop/mobile device hook-up, DVD/VHS player.  Free public Wi-fi

Rental Fees

• The rental fee for each Meeting Room is $50. If the collapsible wall between St. Francis and St. Clare Meeting Rooms is to be open to join the two rooms, the rental fee is $100 ($50 for each room).

 

• One refundable deposit fee of $50 is required for the entire space being rented. Please submit a separate check for the deposit. If your deposit is refunded, the original check will be sent back to you. The deposit fee will be non-refundable if any of the following occur:
  • Failure to clean up after your event according to the instructions below;
  • Damages are incurred by you or a guest of your event.
  • An optional caterer that you hire fails to complete the Caterer Responsibilities

 

• Your deposit fee will be returned to you by mail within the week following your event, provided that all agreements have been met (as stated in the Rental Guidelines for Church Meeting Space).

 
Church Building

• Meetings/events are permitted in the building, upon approval, from 8:00 AM-10:00 PM. No meeting or event is permitted in the church building on Saturday evening unless specifically authorized by the Pastor.

 

• The main lobby doors of the church building (from the parking lot, to the rear of the building) are unlocked daily around 6:30 AM and are locked at 7:30 PM Sunday-Friday and after 5:00 PM Mass on Saturday.
  • All other doors of the building are to be closed, locked, and un-used except in case of emergency. All trips and deliveries in and out of the building are to be made through the main lobby doors (from the parking lot, to the rear of the building)
  • There are no locks on the interior doors of the Meeting Rooms.

 

• No alcohol is permitted to be served in the church building.

 

• Collapsible Wall between St. Francis and St. Clare Meeting Rooms:  Please call the Parish Office one day before your meeting/event (or Friday, if your meeting/event is scheduled for the weekend) to request that the wall be opened for you.  A member of the church building staff, or experienced member of the parish will close the wall after your event. Please do not attempt to close it on your own, as it is very easy to get off-track, and very difficult to get back on-track.  Failure to follow these instructions may result in a forfeiture of your deposit.

 

• Thermostat—Heating/Air Conditioning:  All thermostats are controlled by a regulated and scheduled program to protect the parish from unnecessary energy costs.  When you enter the room, you may change the pre-programmed un-occupied temperature to the pre-programmed “temporary occupied” temperature.  It is then your responsibility to reset the thermostat to “run program” or “un-occupied” upon leaving the room. Failure to do this may result in a forfeiture of your deposit.

 

Hiring a Caterer

If you choose to hire a caterer for your event, a completed and signed Catering Request Form must be submitted to the Parish Office.  Failure to clean the facility after the event will result in a $150 fee to the Catering Company AND the party that hired the caterer will lose their $50 deposit.

Clean-up

• You are responsible for performing the following clean-up after your event:
  • Remove all debris from all tables and chairs.
  • Wipe down each table with supplies from the tan cabinet just outside the St. Francis meeting room.
  • Vacuum the floor with the vacuum located in thesam tan cabinet just outside the St. Francis meeting room.
  • All window blinds should be lowered about 1/3 of the way, and should look even around the room.
  • Arrange all tables and chairs as you found them.
  • Remove all trash and either take it home with you, or throw it in the dumpster in the parking lot by the rectory(at the opposite end of the building).

 

Click here for the Facility Request Form